SOUTHERN APPALACHIAN YOUNG FRIENDS
Information for attending the Southern Appalachian Yearly Meeting
We welcome all of our SAYF teens, new rising 7th graders through
those graduating high school, to join us at the SAYF dorm during
the SAYMA Yearly Meeting! For 2016, the dates are Thursday, June 9
to Sunday, June 12. There will be a special program and events for
the SAYF community. Please be sure to read ALL the instructions
for registering and attending below.
SPONSORSHIP: This is very important -- if a parent will
not be joining you on the campus of the college, you must have an
adult who will be on campus for the duration of the gathering to
agree to be your sponsor. This person will be responsible for you
whenever you leave the SAYF dorm or scheduled mandatory events for
any reason. Their
signature on the sponsorship form is required,
as well as phone contact information and indication of their accommodations
location on campus. Your parent or sponsor should accompany you
for check-in at the SAYF dorm. Each adult may sponsor up to four
teens including their own children. Young Friends who are 18 years
of age by the start date of the yearly meeting may self sponsor
with the agreed oversight of a full-time FAN.
TRANSPORTATION: Unlike monthly retreats, SAYFers are
responsible for making their own transportation arrangements to
and from the SAYMA gathering. If you are not traveling with your
parent(s) or sponsor, there may be a trusted member of your local
meeting who will be attending the gathering and would be willing
to help out, with note that your sponsor will still need to be
present when you check in to the SAYF dorm..
-- When filling in your SAYMA registration, do not sign up for
breakfast (unless you really want to go to the cafeteria yourself
and can get yourself up on time). A simple breakfast will be
served in the SAYF kitchen, similar to those served on retreats.
You _DO_ need to sign up for lunches and dinners!
-- You send only the SAYMA registration form to the
registrar at SAYMA. The SAYF permission form, newly completed
medical form and sponsorship form (mailed to active SAYFers and
then posted on the AwesomeSAYFers.org home page) should be
completed and signed by your parent or guardian separately, and
must be with you when you check in at the SAYF dorm at the
you have received your name tag at SAYMA registration check in.
-- SAYMA Registration Forms (electronic and printable), as well as
the Advance Program and Volunteer Child Worker application form,
can be downloaded from the front page of the SAYMA.org
web site (or the home page here). Detailed information about the
2016 Yearly Meeting, including Instructions for SAYF at SAYMA
registration with deadlines and refund policies, can be found in
FINANCIAL ASSISTANCE: If you need financial aid, check
with your monthly meeting as soon as possible to request funds
there first. Then you can request more funds on your SAYMA
registration form. Please don't let money concerns stop you from
DEADLINES: To avoid a late fee, get your SAYMA
registration postmarked by May 16, 2016. All registrations must be
postmarked by May 25th, 2016.
Due to Warren Wilson policies, late
registrations cannot be accepted after May 25th!
If you need help completing any of these forms or have any other
questions, please contact the Lead FAN for this year's SAYF at
SAYF dorm and check-in will open for SAYFers at 6:00pm on
Thursday, June 9th.