Forever Friends

SAYF 
		(Southern Appalachian Young Friends)

 

 

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SOUTHERN APPALACHIAN YOUNG FRIENDS


Information & Requirements for attending the SAYF retreat at the 2022 Southern Appalachian Yearly Meeting

We welcome all of our SAYF & SAYMA teens, from new rising 7th graders to those graduating high school, along with all SAYFers who graduated high school in 2020 & 2021, to join us for the SAYF retreat at the SAYMA Yearly Meeting!  For 2022, the dates are Thursday, June 16 to Sunday, June 19.  While similar to our monthly school year retreats, this special retreat includes a recognition of graduating SAYFers (from 2020 to 2022), and provides exciting opportunities to interact with the wider SAYMA Quaker community that created and sustains our SAYF progam.

Please read through this thoroughly as our Sponsor & Registration policies have been updated.

For convenience, the Advance Program and all forms (PDF) are linked on this page below.

Steps for attending SAYF at SAYMA are:
1=> Arrange for your SPONSOR and TRANSPORTATION to and from Warren Wilson College. Make sure your sponsor fully understands and agrees to their responsibilities by reading the SAYF Sponsor Form that they must complete and sign for you to attend.
2=> Register to attend SAYMA online at SAYMA.org. Arrange registration fee payments and any financial scholarship assistance. Your registration & payment MUST BE COMPLETED BY MAY 20th, 2022 (no exceptions).
3=> Complete your required SAYF at SAYMA forms -- Sponsor form, separate SAYF Registration form and Medical Release form. Have them completed and signed by your parents or guardians before you travel to Warren Wilson -- all three forms are required to attend the Yearly Meeting retreat.
4=> June 16th: Use the Arrival Checklist to make sure you have all your completed forms and other "bring" things, and then head to Warren Wilson. After you check-in at the SAYMA desk and get your name badge, you can check-in at the SAYF dorm (Vinings C) with your Parent or Sponsor..

Details for the steps above:

SPONSORSHIP: To attend SAYF at SAYMA, all Young Friends must arrange for and name a Sponsor. This can be a parent, legal guardian or known adult Friend (at least 21 years of age) who will be on campus throughout the Yearly Meeting. One adult can Sponsor a maximum of 3 Young Friends. Young Friends of adult age (18 years) may name themselves as their Sponsor under supervision of the Lead FAN, but a parent or legal guardian must still complete and sign off on the Registration and Sponsor Forms. All Sponsors will need to accompany their Young Friend(s) for Check-in at the SAYF dorms and attend a brief orientation meeting. The Sponsor will be responsible for their Young Friend whenever they are not involved in mandatory SAYF activities and are not in their SAYF dorm room or the dorm common area. In the event of an emergency, or if requested by SAYMA, the named Sponsor may be required to act in the role of a parent.

TRANSPORTATION: Unlike monthly retreats, SAYFers are responsible for making their own transportation arrangements to and from the SAYF at SAYMA gathering at Warren Wilson College, Swannanoa, NC. If you are not traveling with your parent(s) or sponsor, your family should seek a trusted adult who will be attending Yearly Meeting and would be willing to provide a ride.  NOTE that your Parent or Sponsor will still need to be present for check in processing with both SAYMA and SAYF.

SAYMA REGISTRATION:
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You'll need to complete the Eventbrite online registration via SAYMA.org by May 20th (no exceptions).
Instructions for registration can be found here: SAYMA 2022 Advance Program (live google doc).

COSTS: Total cost for a SAYF attender is $280

FINANCIAL ASSISTANCE: Please don't let money concerns keep you from attending! If you need financial aid, you should first apply for scholarship funds from your monthly meeting. If you need more assistance please contact SAYF Program Coordinator, Autumn Woodward at (828) 342-5354 or via email AwesomeSAYFers@gmail.com.

DEADLINES: SAYMA registration must be completed by May 20th, 2022.

SAYF FORMS: You should get your SPONSOR, REGISTRATION, and MEDICAL RELEASE forms completed and signed in advance. The SPONSOR should complete and sign the Sponsor form; the REG & MED forms must be SIGNED BY your PARENT or GUARDIAN. All 3 completed forms MUST BE WITH YOU when you check-in at the SAYF Vinings dorm (after you have received your name tag at SAYMA registration check-in).

AT SAYMA: The SAYF dorm and check-in at Vinings C will open for SAYFers starting at 6:00pm on Thursday, June 16th. Parents and Sponsors are responsible for SAYFers until they check in. The sponsor orientation meeting will be held at 10:00 p.m. on Thursday, 06/16, in the Gladfelter Cannon Lounge. All SAYFers and Sponsors are expected to attend. Orientation for later arrivals should be arranged with the Lead FAN at SAYF dorm Check-in.

SAYMA Forms, Info & Instruction documents:

SAYMA 2022 Advance Program (live google doc)
SAYMA 2022 Registration (SAYMA.org)

SAYF Specific Forms (needed on arrival):

SAYF at SAYMA 2022 Save The Date Introduction
SAYF at SAYMA 2022 Sponsor Form
SAYF at SAYMA 2022 Registration Form
SAYF at SAYMA Arrival Checklist
SAYF Medical Release Form

VOLUNTEER ASSISTANCE AT SAYMA: Adult volunteers for Night Shepherd shifts are always needed and appreciated (early A.M. hours Friday, Saturday & Sunday). SAYMA requires that our Youth Workers be known members of our community and pass an interstate background check. To start the simple background clearance process for volunteering, complete the form at <http://tinyurl.com/youthworkerapp>. The complete clearance process is explained in our Background Check guide. For any backgound check questions or concerns, contact our program coordinator, Autumn Woodward, <awesomeSAYFers@gmail.com>.

If you need help completing any of these forms or have any other questions or concerns,
please contact our admin assistant, Autumn Woodward, <awsomeSAYFers@gmail.com>
  or contact the Lead FAN for this year's SAYF at SAYMA:

Aaron Ruscetta
404.315.0406
arxAAron@gmail.com