SOUTHERN APPALACHIAN YOUNG FRIENDS
Information for attending SAYF at the 2019 Southern Appalachian
We welcome all of
our SAYF & SAYMA teens, from new rising 7th graders to those
graduating high school, to join us for the SAYF retreat at the
SAYMA Yearly Meeting! For 2019, the dates are Thursday, June 13 to
Sunday, June 16. While similar to our monthly school year
retreats, this special retreat provides exciting opportunities to
interact with the wider SAYMA Quaker community that created and
sustains our SAYF progam.
Please read through this thoroughly as our Sponsor &
Registration policies have been updated.
For convenience, the Advance Program and all forms are
posted near the bottom of this page in PDF format.
Steps for attending SAYF at SAYMA are:
1=> Arrange for your SPONSOR and
TRANSPORTATION to and from Warren Wilson College. Make sure your
sponsor fully understands and agrees to their responsibilities by
reading the SAYF
Sponsor Form that they must complete and sign for you to
2=> Register to attend SAYMA using
both the Household and Individual forms. Arrange registration fee
payments and any financial scholarship assistance. Your
registration & payment should be delivered or posted by May
4th, 2019 to avoid a $30 late fee.
3=> Complete your required SAYF at
SAYMA forms -- Sponsor, SAYF Registration and Medical Release.
Have them ready and signed by your parents or guardians before
you travel to Warren Wilson -- all three forms are required to
attend the Yearly Meeting retreat.
4=> June 13th: Use the Things
to Bring Checklist to make sure you have all your completed
forms and other "bring" things, and then head to Warren Wilson.
After you check-in at the SAYMA desk and get your name badge, you
can check-in at the SAYF dorm with your Parent or Sponsor..
Details for the steps above:
SPONSORSHIP: To attend SAYF at
SAYMA, all Young Friends must arrange for and name a Sponsor. This
can be a parent, legal guardian or known adult Friend (at least 21
years of age) who will be on campus throughout the Yearly
Meeting. One adult can Sponsor a maximum of 3 Young
Friends. Young Friends of adult age (18 years) may name themselves
as their Sponsor under supervision of the Lead FAN, but a parent
or legal guardian must still complete and sign off on the
Registration and Sponsor Forms. All Sponsors will need to
accompany their Young Friend(s) for Check-in at the SAYF dorms and
attend a brief orientation meeting. The Sponsor will be
responsible for their Young Friend whenever they are not involved
in mandatory SAYF activities and are not in their SAYF dorm room
or the dorm common area. In the event of an emergency, or if
requested by SAYMA, the named Sponsor may be required to act in
the role of a parent.
TRANSPORTATION: Unlike monthly retreats, SAYFers are
responsible for making their own transportation arrangements to
and from the SAYF at SAYMA gathering at Warren Wilson College,
Swannanoa, NC. If you are not traveling with your parent(s) or
sponsor, your family should seek a trusted adult who will be
attending Yearly Meeting and would be willing to provide a
ride. NOTE that your Parent or Sponsor will still need to be
present for check in processing with both SAYMA and SAYF.
>> You'll need to complete both a Household
and an Individual registration form. If you will be
attending SAYMA with your family, you should include yourself on
that Household form, otherwise provide a Household form for
>> DORM Choice == SAYF Dorm // Sleep Space
== BED in Shared Room // Roommate == TBD
// Linens == NO
>> Sign up for LUNCH & SUPPER MEALS
ONLY. A basic breakfast will be served in the SAYF kitchen each
morning, For the 06/13 arrival day, remember that the cafeteria
stops serving Supper meals at 6pm. Cash is accepted at the
door for meals if you are uncertain of your arrival and departure
times. >> Please indicate your first
choices for a Friday and Saturday workshop from the list in the Advance
COSTS: The REGISTRATION FEE of $57 applies to
every SAYMA & SAYF attender. SAYF dorm cost is $105 ($35 per
night x 3 nights). Meal prices are $8.50 per lunch & $10.50
per dinner (3 of each totals $57). Posting your registration by
May 4th avoids a $30 late fee. With prompt registration and 6
meals, total cost for a SAYFer is about $220.
FINANCIAL ASSISTANCE: Please don't let money concerns keep
you from attending! If you need financial aid, you should first
apply for scholarship funds from your monthly meeting. You can
then request additional Scholarship funding on your SAYMA
DELIVERING SAYMA FORMS & PAYMENTS: Send your
completed SAYMA registration forms to the SAYMA registrar at the
addresses provided on the forms, and make payment via mailed check
or Pay Pal; a minimum deposit of 25% is required with balances due
at SAYMA check-in.
DEADLINES: To avoid a $30 late fee, get your SAYMA
or posted by May
Due to Warren Wilson policies, acceptance
of late registrations cannot be guaranteed after May 23rd!
SAYF forms are due and submitted with your check-in at the
SAYF FORMS: You should to get your SPONSOR, REGISTRATION,
and MEDICAL RELEASE forms completed and signed in advance. The
SPONSOR should complete and sign the Sponsor form; the REG &
MED forms must be SIGNED BY
your PARENT or GUARDIAN. All 3 forms MUST BE WITH YOU when you
check-in at the SAYF Vinings dorm (after
you have received your name tag at SAYMA registration check-in).
AT SAYMA: The SAYF
dorm and check-in at Vinings C will open for SAYFers starting at
6:00pm on Thursday, June 13th.
Parents and Sponsors are responsible for SAYFers until they
check in. The sponsor orientation meeting will be held at 10:00
p.m. on Thursday, 06/13, in the Gladfelter Cannon Lounge. All
SAYFers and Sponsors are expected to attend. Orientation for
later arrivals should be arranged with the Lead FAN at SAYF dorm
Info & Instruction documents:
Forms (needed on arrival):
VOLUNTEER ASSISTANCE AT
volunteers for Night Shepherd shifts are always needed and
appreciated (early A.M. hours Friday, Saturday &
Sunday). SAYMA requires that our Youth Workers be known
members of our community and pass an interstate background
check. To start the simple background clearance process
for volunteering, complete the form at <http://tinyurl.com/youthworkerapp>.
The complete clearance process is explained in our Background
Check guide. For any backgound check questions or
concerns, contact our admin assistant, Autumn Woodward,
-- SAYMA Registration Forms (electronic spreadsheet and
printable), as well as the 2019 Advance Program, can also be
downloaded from the front page of the SAYMA.org
web site. Full details about the 2019 Yearly Meeting can be
found in the 2019
If you need help completing any of these forms or have any
other questions or concerns,
please contact our admin assistant, Autumn Woodward,
or contact the Lead FAN for this year's SAYF at