Forever Friends

		(Southern Appalachian Young Friends)



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Information for attending SAYF at the Southern Appalachian Yearly Meeting

We welcome all of our SAYF teens, from new rising 7th graders through those graduating high school, to join us at the SAYF dorm during the SAYMA Yearly Meeting! For 2018, the dates are Thursday, June 14 to Sunday, June 17. There will be a special program and events for the SAYF community.
Please read thoroughly as our Sponsor & Registration policies have been updated.

Steps for attending are:
1> Arrange for your SPONSORSHIP and TRANSPORTATION to Warren Wilson. Make sure your sponsor fully understands and agrees to their responsibilities by reading, completing and signing the SAYF Sponsor Form.
2> Register to attend SAYMA and arrange registration fee payments and any financial assistance. Registration should be delivered by May 15th, 2018 to avoid late registration fees.
3> Complete your required SAYF at SAYMA forms -- Sponsor, Registration and Medical Release. Have them ready and signed before you travel.
4> June 14th: Use the Arrival Reminders Checklist to make sure you have all your completed forms and other "bring" things and head to Warren Wilson!

Details for the noted steps:

SPONSORSHIP: To attend SAYF at SAYMA, all Young Friends must arrange for and name a Sponsor. This can be a parent, legal guardian or known adult Friend (at least 21 years of age) who will be on campus throughout the Yearly Meeting, and one adult can Sponsor a maximum of 3 Young Friends. Young Friends of adult age (18 years) may name themselves as their Sponsor under supervision of the Lead FAN, but a parent or legal guardian must still complete and sign off on the Registration and Sponsor Forms. All Sponsors will need to accompany their Young Friend(s) for Check-in at the SAYF dorms and attend a brief orientation meeting. The Sponsor will be responsible for the Young Friend named below whenever they are not involved in mandatory SAYF activities and are not in their SAYF dorm room or the dorm common area. In the event of an emergency, or if requested by SAYMA, the named Sponsor may be required to act in the role of a parent.

TRANSPORTATION: Unlike monthly retreats, SAYFers are responsible for making their own transportation arrangements to and from the SAYF at SAYMA gathering. If you are not traveling with your parent(s) or sponsor, there may be a trusted member of your local meeting who is approved by your parent or guardian and who will be attending and willing to help out.  NOTE that your Sponsor will still need to be present on campus and when you check in to the SAYF dorm.

>> The REG FEE of $55 applies to every SAYF attender.
>> DORM Choice == SAYF //  Sleep Space == BED  //  Roommate == TBD  //  Linens == NO :: SAYF dorm cost is $34 per night x 3 nights == $102.00
>> Sign up for LUNCH & DINNER MEALS. A basic breakfast will be served in the SAYF kitchen each morning; only sign up and pay for breakfast if you really want to get up really early and go to the cafeteria yourself. Thursday dinner closes at 6pm -- cash is accepted at the door for that meal if you are uncertain of arriving on time. Calculation of the meal total is $8.50 per lunch & $10.00 per dinner
-- You send only the SAYMA registration form to the SAYMA registrar. The SAYF reg form, completed Medical form and Sponsorship form (mailed to active SAYFers and posted on the home page here) should be completed and signed by your parent or guardian and your sponsor separately, and MUST BE WITH YOU when you check in at the SAYF Vinings dorm after you have received your name tag at SAYMA registration check in.
-- SAYMA Registration Forms (electronic and printable), as well as the Advance Program and Volunteer Child Worker application form, can be downloaded from the front page of the web site (or the home page here). Detailed information about the 2018 Yearly Meeting, including Instructions for SAYF at SAYMA registration with deadlines and refund policies, can be found in that advance program.

FINANCIAL ASSISTANCE: If you need financial aid, check with your monthly meeting ASAP to request funds there first. Then you can request additional funds on your SAYMA registration form. Please don't let money concerns stop you from attending!

DEADLINES: To avoid a $30 late fee, get your SAYMA registration posted by May 14, 2018!
Due to Warren Wilson policies, late registrations cannot be accepted after May 30th!

If you need help completing any of these forms or have any other questions, please contact the Lead FAN for this year's SAYF at SAYMA:

Aaron Ruscetta

The SAYF dorm and check-in at Vinings C will open for SAYFers starting at 6:00pm on Thursday, June 14th.
Parents and Sponsors have responsibility for SAYFers until they check in.

The sponsor orientation meeting will be held at 10:00 p.m. on Thursday, 06/14, in the Gladfelter Cannon Lounge.
All SAYFers and Sponsors are expected to attend. Orientation for later arrivals
should be arranged with the Lead FAN at SAYF dorm Check-in.